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Privacy Policy

TOMOEGAWA CO., LTD. and the Tomoegawa Group companies (“the Company, etc.”) comply with laws and ordinances regarding the protection of personal information of the countries where the Company, etc. are located as well as the General Data Protection Regulation (GDPR) (“Privacy Laws and Ordinances”) in handling the personal information collected from you, as well as collect and use personal information appropriately. This Privacy Policy explains the types of personal information the Company, etc. gather from you, why the Company, etc. use personal information and its legal grounds, businesses that share personal information with the Company, etc., storage of personal information, security measures taken by the Company, etc., the rights you can exercise regarding the use of personal information by the Company, etc., how changes may be made to this Privacy Policy, and who to contact at the Company, etc.

1. Definition

The definition of the terms used in this Privacy Policy is as follows.
Tomoegawa Group Companies which TOMOEGAWA CO., LTD. has 50% or more of direct or indirect voting rights (excluding holding companies)
Personal information Means any information relating to an identified or identifiable natural person which will be used by the Company, etc.
GDPR General Data Protection Regulation
Use Means any operation or set of operations which is performed on personal information, whether or not it is performed by automated means. The operations refer to collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Company’s website https://www.tomoegawa.co.jp/
You Means users who provide personal information to the Company, etc. through the inquiry form on the Company’s website or another method, pertaining to the products and services of the Company, etc. or the recruitment activities of the Company, etc.
Cookie A system by which information about the user who accesses the Company’s website is temporarily recorded on the user’s device. This technology allows the Company to collect data, such as the history of the user’s visit to the website and history of the user’s activity on the website.

2. Personal Information the Company Will Collect

The Company, etc. may collect your personal information in a variety of situations, including receiving inquiries or orders from you regarding the products and services of the Company, etc. The Company, etc. collect the following personal information:
  • Name of your group or organization, your address, your name, your contact information such as e-mail address.
  • History of access of the Company’s website (including name of internet service provider, access date and time, and IP address). The Company’s website uses cookies.
The Company, etc. do not collect sensitive personal information, such as genetic and health data.

3. Purpose of Using Personal Information and Legal Grounds

The Company, etc. will use the personal information it collected from you for the following purposes:
  • To implement a contract
  • To provide information on the products, services or exhibits of the Company, etc.
  • To respond to complaints regarding the products and services of the Company, etc.
  • To carry out marketing or recruitment activities by the Company, etc.
Notwithstanding the above, the Company, etc. may use your personal information if the Company, etc. gather your information based on your consent, or if the Company, etc. need to handle the information in order to comply with its legal obligations.

If the Company, etc. use your personal information for purposes other than the above, they will provide additional information related to such purposes.

4. Sharing

Your personal information that the Company, etc. collected will be shared within the Tomoegawa Group and among its partner businesses in order to support the above purposes.

5. Storage

The Company, etc. will not retain the personal information they collected for a period beyond the limit necessary for fulfilling the purposes for which it was collected. In addition, if the personal information becomes unnecessary in light of the purposes for which it was collected, the Company, etc. will erase the relevant personal information.

6. Your Rights

You are entitled to the following rights regarding the personal information held by the Company, etc.:
  • Right to access, correct, erase, and restrict use of personal information
  • Right to file a complaint regarding the handling of personal information
  • Right of data portability (right to directly transfer your personal information)

7. Changes to This Privacy Notice

This Privacy Policy may be subject to change due to revisions of Privacy Laws and Ordinances or the circumstances of the Company’s website. If changes are made to this Privacy Policy, they will be posted on the Company’s website to notify you of the changes. The changes will be indicated at the top using track changes. A summary of the changes will also be posted if significant changes are made.

8. Contact Information

If you have any questions or complaints, or if you wish to exercise your rights in Article 6 of this Privacy Policy, please contact us at the following e-mail address or fax number.
Department in charge: Compliance Group
E-mail address: p_privacy@tomoegawa.co.jp
Fax: +81-54-256-4201

9. Priority

If a Tomoegawa Group company posts a privacy policy that is different from this Privacy Policy and the content of the two policies are inconsistent, the privacy policy of the Group company shall prevail in the region where the Group company is located.
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