CSROrganizational govenance/Fair operating practice
Corporate governance and compliance
Observing laws and regulations and acting in accordance with corporate ethics is a major prerequisite for fulfilling corporate social responsibility (CSR).
In TOMOEGAWA, the Group is working to further enhance its corporate governance and internal control systems and to create a system in which employees can work with satisfaction and peace of mind.
Corporate Governance System
TOMOEGAWA respects the interests of all stakeholders who support its corporate activities and aims to be an excellent company that contributes to society by increasing corporate value through sustainable growth.
To this end, we have adopted the "Audit and Supervisory Committee" structure since June 2016. We believe that ensuring and further enhancing management efficiency, transparency, and fairness through corporate governance is an important issue, and we are working to enhance the speed of decision-making by actively disclosing information, clarifying roles and responsibilities, and strengthening the objective checking function.
Internal Control Initiatives
TOMOEGAWA has established a basic policy for internal control and is working to establish a system for it.
In 2016, in order to respond to the increasingly complex issues of compliance and risk management that arise as a result of overseas expansion, we clarified the responsible departments for each category and changed the system to one in which these departments are responsible for implementation.
In addition, following the transition to a company with an Audit and Supervisory Committee on June 24, 2016, we established the Audit and Supervisory Committee Office to support the duties of the Audit and Supervisory Committee, and has shifted its internal audit functions.
We are also reviewing the establishment of cross-sectional control rules for internal control at the group level.
In fiscal 2003, TOMOEGAWA established the Regulations for Management of Confidential Information to protect and appropriately manage confidential information obtained from third parties, including our business partners, and has been working to review the management methods in a timely manner.
We established internal rules in accordance with the Number Law (My Number System) in fiscal 2015 and the revised Act on the Protection of Personal Information in fiscal 2017. In addition, we provide information to all group companies. As a TOMOEGAWA Group with global operations, we have responded to the GDPR (EU General Data Protection Regulations) that came into effect in May 2018. In July 2019, we visited our European subsidiary (Tomoegawa Europe B. V) to audit our internal controls and to assist the company in formulating its GDPR rules.
In fiscal 2019, we established an internal system that complies with the Labor Policy Comprehensive Promotion Law (revised on May 29, 2019), which is to be enforced in June 2020 and made it known to employees. We also started training activities for group companies.
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Internal reporting system
The "Door of Courage" has been set up as a compliance consultation window. We provide e-mail, in-house email, and mailing to the letter box for consultation and reporting. The contact points are the in-house consultation desk, outside directors, and attorneys.
In 2018, we established an Internet reporting service. Once a year, employees of TOMOEGAWA, NIHON RIKA SEISHI Co., Ltd., SANWA Co., Ltd., TOMOEGAWA CONVERTING Co., Ltd., and TOMOEGAWA LOGISTICS SERVICE Co., Ltd. are given the opportunity to experience the operation of the actual reporting system. Through these activities, TOMOEGAWA and its domestic group companies are working to make the internal reporting system widely known and create an atmosphere in which it is easy to report.
In addition to strictly protecting the confidentiality of consultations and reporting, TOMOEGAWA has established an internal system in accordance with the Whistleblower Protection Protection Act to ensure that there is no disadvantage to the whistle-blower.